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PERSONAL ASSISTANT TO GROUP CEO (POWER SECTOR)

This role provides high level administrative support to the CEO day-to-day business including scheduling meeting and maintaining work calendars, preparing correspondence and coordinating travel plans.

Responsibilities

• Provides full administrative assistance to the executive • Acts as a liaison between the executive and other members of staff. • Embark on projects as requested by the executive. • Schedules appointment and meetings for the Executives. • Attends all key meetings with CEO, records, transcribes and distributes meeting minutes. • Organize meeting refreshments/meals and ensures the conference rooms are well organized. • Maintains all documents and assist in the development of reports. • Maintains executives appointment calendar by scheduling meetings, teleconferences and travel, including itineraries, airline reservations, hotel accommodations, rental cars and all other travel needs. • Coordinates all logistics (travel and meeting) by booking tickets and organizing means of transportation to the scheduled destination. • Ensures the offices are kept clean at all times. • Receives and entertains Executive’s guests as directed. • Receives and collates reports; forwards collated reports to the executive on a weekly basis. • Prepares Executive’s weekly/monthly financial expense report. • Responsible for reading, conducting research and routing correspondence, drafting letters and documents; screening and rerouting phone calls. • Maintains personnel and customer confidence by keeping information confidential. • Reconciles corporate credit card statements and provides information to the auditor. • Contributes to team effort by accomplishing related results as needed.

Competency/Skill/Requirements

• 28 -35 years of age • Should possess a first degree from any reputable university • A minimum of 7 years work experience, minimum of 4years as a personal assistant , 2 years in an Administrative function. • Ability to handle information with discretion. • Should possess excellent oral and written communication skills with superior phone skills. • Strong proofreading and editing skills. • High level of organizational, time management and customer relational skills. • Should be detailed oriented, accurate and able to act autonomously with minimal supervision. • Ability to work well under pressure and meet deadlines. • Strong computer skills including intermediate/advanced MS Word, Excel and power point. • Thrives in a fast-paced environment.