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Administrative/ Finance Officer

The client is from the telecomunications industry. This role provides general administrative and day-to-day operational oversight and support to the executive management. Functional areas of responsibility include office management, the role is also a finance position and will also have accounting responsibilities 

Responsibilities

Administration

  • Assist  in the day to day operations of the organization
  • Provide general administrative support to the office, including preparing correspondence, processing travel, and monitoring the budget
  • Organize special events, including the scheduling of meetings
  • Take periodic inventory of office supplies, Order and maintain stock of office supplies
  • Distribute office supplies as requested by employees
  • Communicate and liaise verbally and in writing with clients/suppliers/visitors/enquirers and relevant staff, and interpret and respond clearly and effectively to spoken requests over the phone or in person, and to verbal or written instructions
  • Negotiate and liaise with vendors ensuring that  standards are maintained
  • Maintain the set standards of premises
  • Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
  • Arrange and participate in meetings, conferences, and project team activities
  • Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility

Finance

  • Performs the routine accounting work involved in the installation, operation, and auditing of accounts.
  • Reviews varied financial transactions and records for conformance 
  • with regulations and established accounting procedures.
  • Compiles financial and other statements and reports using basic data.
  • Conducts routine investigations, examinations, and audits of books and financial records, and prepares reports thereof.
  • Prepares the routine accounting and statistical tabulations.
  • Assists in preparing budget requests; prepares current statements of allocations and disbursements of budgeted funds.
  • Performs the routine work involved in auditing and recording expense invoices and prepares, audits, and edits reports of costs and other financial summaries and statements.
  • Checks disbursements for adherence to contractual obligations.
  • Prepares accounting reports containing findings, conclusions, and recommendations.
  • Maintains accounting records and files.
  • Raises cheques and does bank reconciliations

Competency/Skill/Requirements

  • A good first degree in Accounting or Finance.
  • Professional qualification in Accounting (ICAN, ACCA) would be an advantage.
  • 3-5 years experience.
  • Knowledge of accounting software use
  • At least 2 years in administrative function
  • Have excellent analytical and problem-solving skills.
  • Have excellent verbal and written communication skills.
  •  Have excellent organizational and IT skills.
  • Have high levels of professionalism, initiative, energy, creativity and flexibility.